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From Cluttered to Clean: Website Migration for a Nonprofit in Education

Updated: Sep 17

The Process

Step 1:

Reviewed legacy CMS to identify all existing blog posts, pages, and files

Step 2:

Created a content migration plan with checklists by page type

Step 3:

Manually copied and reformatted all content for accessibility + clarity

Step 4:

Uploaded PDFs, images, and downloadable lesson materials by hand

Step 5:

Rebuilt internal links, menus, and navigation in Wix

Step 6:

Applied basic SEO structure (headers, alt text, page titles)

Step 7:

Final QA: checked formatting and functionality.

Tools Used

Wix CMS

Final website platform

Google Sheets

Content tracker + migration checklist

Canva (optional)

Basic blog header formatting (if needed)

Grammarly

Light content cleanup for grammar and clarity

Manual Review

Accessibility + formatting checks (desktop and mobile)

Results

✅ Content Fully Transferred

Yes — 150+ blog posts, PDFs, pages migrated

📅 Launch Met

Yes — launched on time and fully functional

🧭 Navigation Improved

Yes — redesigned site structure, simplified access

🔍 Accuracy Maintained

Content was manually reviewed, formatted, and uploaded with care — ensuring full consistency, accessibility, and zero data loss during the transfer.

✅ Overview


“Illustration of two people manually transferring website content between computer screens, representing digital content migration for an educational nonprofit.”

A mid-sized educational nonprofit was in the process of revamping their outdated website. While the new design was handled by a third-party developer, the content transfer posed a different challenge: over 150+ pages, PDFs, and blog posts needed to be manually reviewed, formatted, and uploaded to the new Wix platform.

Their team needed a data partner who could step in, organize the chaos, and ensure nothing was lost in the transition. That’s where Brilliant Data Solutions came in.



🔍 The Challenge


  • The original content was spread across multiple tabs, folders, and backend pages with inconsistent formatting.

  • Automated tools could not be used due to custom formatting, broken HTML, and embedded PDFs.

  • The nonprofit had strict accessibility and formatting guidelines to comply with.

  • The deadline was tight — the new site needed to launch in under 2 weeks.



🛠️ Our Solution


We stepped in as the data partner — focused on clean, accurate content migration from start to finish.

Here’s what we handled:

  • Manually reviewed and extracted all blog posts, pages, lesson plans, and media files

  • Reformatted and cleaned up content for clarity, consistency, and accessibility

  • Uploaded everything to the new Wix site — including PDFs, images, and downloadable materials

  • Rebuilt navigation menus and internal links for a smoother user experience

  • Applied basic SEO formatting (page titles, headers, alt text) to improve discoverability

  • Cross-checked formatting across desktop and mobile for a professional finish

  • Maintained consistent communication with the nonprofit’s team and designer to ensure nothing was missed

⚠️ No AI tools. No shortcuts. Just hands-on work to preserve the structure and integrity of their content — without disrupting the launch timeline.


📊 The Results

  • ✅ 100% of the content successfully transferred

  • 📁 150+ pages, resources, and files uploaded manually

  • ⚡ Completed within the specified timeframe

  • 📈 Post-launch analytics showed an easier navigation reported by staff and site users

  • 💬 Ongoing quarterly support added for future content updates



📌 Why Manual Website Content Migration Matters


Website migration isn’t just about moving content — it’s about preserving your organization’s story, structure, and user experience. For nonprofits, that also means ensuring accessibility, clarity, and trust. Brilliant Data Solutions handled the details so the nonprofit could focus on their mission.



👩🏽‍💻 Interested in a Similar Solution?


Whether you’re moving from WordPress, Weebly, or a custom CMS to platforms like Wix, we handle the manual data entry, formatting, and uploads that others avoid. Your data stays intact. Your site stays clean. Your launch stays on schedule.


👉 Let’s Talk – Book a consult or contact us to get started.




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